Invoices and bookkeeping
Invoices read by AI, checked for duplicates and booked into Procore or QuickBooks without retyping.
Construction · 2,500 invoicesAI automation studio
Turn busywork into flows that run themselves.
Flowly Labs builds AI agents, automations and internal tools that take invoices, reports and repetitive questions off your team's plate. One builder from the first call to a system in production. First working flow in a week.
Your process, mapped: what to automate first and what it saves.
or book a 20-minute call →Built on the tools you already use
Maken8nAirtablemonday.comSupabaseQuickBooksProcoreShopifyStripeGemini
What I take off your plate
The repetitive work, handed to a flow.
AI handles the routine steps. Your people keep the decisions and the relationships. Every example below is a system running today.
AI agents
Agents that answer customers and members from your own documents, and stay current when those documents change.
Players' portal · 1,000 answersReports and dashboards
Recurring reports built, named and emailed for you, and dashboards that make mismatches obvious.
USL · 4,000 reportsClient onboarding and ops
Proposals, contracts, payments and onboarding emails that run from one CRM instead of five inboxes.
Orbis Performance · 8 tools, one systemStore automations
Orders synced to accounting, and AI helpers on product pages that answer before a customer gives up.
Wallpaper store · AI yardage quotesInternal tools and portals
Simple apps that replace the shared spreadsheet, with logins, roles and an archive of every submission.
Dues app · 2 years in productionHow we start
Start small. Ship a flow that pays for itself.
Step 1
Free 20-minute call
We pick the one process that costs you the most hours and check whether it's worth automating. No pitch deck.
Step 2
Fixed-price first build
Scope and price agreed before I start. You see a working flow within the first week, not at the end of a quarter.
Step 3
It runs in your accounts
You own the flows, the data and the logins. Failures are flagged on the record from day one, and I stay on if you want.
The work
Flows running in production.
Construction · Accounts payable
Subcontractor invoices read by AI and booked straight into Procore
~295 hsaved · 2,500 invoices
When an invoice lands on the monday.com board, Gemini pulls out the vendor, amount, tax, PO and invoice number, checks the file really is an invoice and isn't a duplicate, then creates a direct cost in Procore with the file attached. Anything that fails a check goes to a review log.
- Make.com
- monday.com
- Gemini
- Procore
USL · Reporting
Monthly dues reports for every team, generated and emailed in about a minute
4,000reports generated
Pulls payroll records from Airtable, merges duplicate player rows and writes one spreadsheet per team with totals for the national office. It checks the live schema before running and emails the whole batch in one message, saving team managers about 12 hours a month.
- Claude Code
- TypeScript
- Airtable
- Vercel
Abnormals Anonymous · Shopify
AI chat that quotes yardage and price for any wallpaper pattern
~20quotes a month
Replaced a clunky per-pattern calculator. The agent asks for wall widths and ceiling height, then returns yardage and retail price for that exact pattern, with the 5-yard minimum. Pattern specs are read from the product page, so there's no formula to maintain per pattern.
- JavaScript
- n8n
- Shopify
USL · Internal dashboard
A dues dashboard that surfaced mismatches nobody had asked me to look for
$4,500found · 500 players
While rebuilding the teams' spreadsheet reports, I noticed the formulas were off. I built a dashboard that puts dues owed from Airtable contracts next to dues actually paid, so every gap stands out, then replaced the sheets with an app that calculates them correctly.
- Next.js
- Supabase
- Airtable
- Claude Code
More projects
USL players' portalContract agent 1,000 answers Lovable · n8n · Supabase
Answers questions from the league's 1,500 players about their collective bargaining agreement, using a Supabase knowledge base that re-syncs whenever the source document changes.
E-commerceShopify → QuickBooks 3,000 invoices Make.com · Airtable
Syncs Shopify orders to QuickBooks Online: finds or creates the customer, matches line items by SKU, adds shipping and creates the invoice.
USL team managersDues app 2,000 submissions Lovable · n8n · Supabase
Team managers record player union dues, picking players from a roster synced through n8n, and submit them to the players' association. Every submission is archived, and admins see all teams and the league-wide history. It replaced a Google Sheets process and has been running for two years.
Client billingAirtable → QuickBooks 1,500 invoices Make.com · Airtable
Builds invoices from Airtable line items, creates them in QuickBooks through the API, attaches the QuickBooks PDF back to the record and flags anything missing with an error status and notes.
Orbis Performance · Marketing agencyAgency back office 8 tools, one system Make.com · Airtable
Lead CRM in Airtable, proposals and contracts through PandaDoc, Stripe subscriptions created from Airtable, Fillout onboarding with a four-email Resend sequence and workday reminders, platform access collected through Leadsie, and AI summaries of Fathom call transcripts.
What clients say
“Client quote: what changed after the flow went live, in their own words.”
“Client quote: what changed after the flow went live, in their own words.”
“Client quote: what changed after the flow went live, in their own words.”
Questions
Good questions.
How much does a project cost?
Every build is fixed-price and agreed before work starts. A single flow is usually a small project; larger systems are scoped after the first call so you know the number up front.
How fast will I see something working?
Usually within the first week. I ship a working version early, then refine it on your real data instead of polishing a spec.
Do I need a technical team?
No. I handle the setup, the integrations and the documentation. Your team only needs to tell me how the work is done today.
What happens if something breaks?
Every flow reports its own failures: a status and error message on the record, a review log for anything it can't process, and checks that stop a run before bad data goes anywhere. Ongoing support is available as a monthly plan.
Who owns the system?
You do. Everything runs in your accounts, with your data and your logins. If we stop working together, nothing stops running.
Which tools do you use?
Make.com and n8n for orchestration; Airtable, monday.com and Supabase for data; Gemini and Claude for the AI parts; Lovable, Next.js and TypeScript when an app or custom code is the better fit. I regularly connect QuickBooks, Procore, Shopify, Stripe, PandaDoc and Gmail.
P
About
I'm Philipp. I turn messy processes into flows that just run.
Flowly Labs is a small automation studio. I design and build every system myself, with AI agents handling the routine parts, so you always talk to the person who writes the code.
Recent work: invoice pipelines for a construction company, dues reporting and an AI contract agent for a pro soccer league, and the whole back office of a marketing agency.
Start here
Find out what to automate first. It's free.
Leave your work email. I'll look at how your company works and send a short plan: the process worth automating first, what it would look like, and what it saves.
One short plan. No newsletter, no follow-up sequence.
or book a 20-minute call →